Booking HandbookVagaro: salon scheduling, pricing and fit
Vagaro combines booking, client records and operating tools for beauty, wellness and fitness businesses. Consider it when appointments sit alongside packages, classes or retail sales.
Is Vagaro a fit?
Consider it when
A salon, spa or studio that wants staff calendars and client activity in one business system. Count the people customers can book, then list the extras your reception team will actually use.
Look closely if
The starting subscription is only part of the cost. Extra calendars, forms, online sales and other additions can change the bill, while promotional pricing may end.
Vagaro pricing
US examples in USD using Vagaro’s limited-time $23.99 base offer. Confirm the offer duration and renewal price before subscribing. Other countries use different rates.
One calendar
The currently advertised US starting subscription.
Three calendars
Illustration: base price plus two additional $10 calendars.
Seven or more calendars
Illustration: base price plus six $10 calendars; calendar charges cap at seven licenses.
What else belongs in the budget?
US Forms and Online Shopping Cart are each listed at $10/month. Payment processing and other optional services add further costs. Select only the additions your workflow needs.
Work out your total monthly costWhat it covers
- Vagaro presents the product for beauty, wellness, and fitness businesses, including independent providers, teams, and multi-location operations.
- Vagaro documents calendar and booking tools for appointments and classes, including lead-time controls and personal-time blocks.
- Vagaro lists waitlist and resource management, automated appointment reminders, online booking channels, memberships and packages, and inventory and retail tools.
Plan your first Vagaro booking
- Count bookable calendars
Separate people who take appointments from those who only need administrative access, and confirm the licenses on your quote.
- Map one service and one package
Write down the appointment length, assigned staff, room, deposit and package-credit rules you want to demonstrate.
- Rehearse a change
Cancel or reschedule a made-up visit, then check its package credit, client history and payment. Repeat for a class if you sell seats.
Try one real booking scenario
A client cancels a package visit. Before choosing a plan, see whether the credit is returned under your policy, whether any fee is recorded separately, and whether reception can explain the remaining balance.
What to ask during a demo
If you sell a package of visits, when is a credit held, used or returned? Ask the provider to book a visit against a package, cancel it under your policy, then check the remaining credit and any payment. If you also run classes, repeat the check for a class seat.
- Confirm which required capabilities are in the base subscription and which are regional or paid additions, especially payments, forms, messaging, and marketing tools.
- Confirm that its calendar, staff, location, and resource rules represent the business's real rooms, equipment, simultaneous services, classes, and booking channels.
Common questions
Does Vagaro pricing increase with staff?
The published US offer includes one bookable calendar, then adds $10/month per calendar up to seven licenses. Confirm which employees need a calendar license.
Are all Vagaro features included in the base price?
No. Build a quote with the calendars, forms, online sales, messaging and other additions you need. Check payment charges separately.
Compare your options
Square Appointments
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View detailsAcuity Scheduling
Online appointment schedulingClient self-scheduling with intake forms and calendar and payment connections.
View detailsWhat if the booking rules still do not fit?
If a must-have workflow cannot be configured or connected reliably, write down the gap before commissioning a build. Include who will handle maintenance, payments and recovery.